How to create a translation project in Contentful

Users can create translation projects from Contentful using the iLangL's custom app. 

1. Open the required page for editing, then go to the Translation tab. 

Note: the tab can be named differently, the name of the tab is specified during the installation.  

If translation projects have been previously created for this content entity, jobs will appear in a list.

2. Click the New Project button to create a new translation project. 

3. Specify the project details. 

• Service — a collection of predefined settings used to process your translation project.

• Requested due date. It is the date by which you expect the project to be completed.

Translators can view this date in the Localization Hub. In the Contentful app starter’s page, this date appears in the Due column within the table listing all jobs. Once translators set the actual due date, the Due column will automatically update to reflect the revised timeline.

For new projects: The requested due date is assigned to both the entire translation project and all jobs created within it.
For existing projects: If you add jobs to an existing project, the requested due date applies only to the new jobs and does not affect the overall project due date.

• Project Type (Personal or Shared). Personal projects are seen only by their owners and users with admin rights. Shared projects can include jobs initiated by different users. 

• New or Existing Project: Select New from the Project dropdown to create a new project. To add the job to an existing project, choose its number from the dropdown.

• Project Name: A unique number will be automatically assigned to the project. For a user-friendly title, you can provide a name, but this option is available only for new projects. 

• Briefing. Instructions for translators that apply to all jobs within the project. These instructions are visible in the Localization Hub and translation tools.

If you are using Phrase, you'll find the briefing in Notes. Just click on any segment to see a Note. 

If you are using memoQ, you'll find the briefing by clicking View Pane in View tab. 

Read more about adding and editing instructions for translators in this article. 

• Cost Center. Select a cost center from the dropdown. If no options are available, it means no cost center is linked to the Service or in case you selected the existing project. 

Click Next.

4. Choose whether to request only the selected entity without its referenced items or to include the entity along with specific referenced items. You can select which referenced items to include for translation (selecting all is not mandatory).

The ID of each child block is displayed in brackets. 

5. Select the target languages. The table displays the list of target languages along with the translation status for each one.

Use the Status filter to find the target languages with a specific status. If you want to find target languages that have not yet had the content ordered for translation, choose the Never started status.

6. At the end of the order form, you’ll either create a new project or add jobs to an existing one — based on your earlier selection.

• Create – Starts a new project without launching it. You can add more jobs later.

• Create & Launch – Creates and launches the project immediately. No further jobs can be added.

• Add jobs – Adds jobs to an existing open project. You can continue adding more before launch.

• Add jobs & Launch – Adds the jobs and launches the project in one step.

💡 Button names may vary depending on your service setup (e.g., “Submit” or “Send for Translation”).

7. The new project will be added to the project list in the starter view, where you can track the status of the jobs.